Knowledgebase: Clubs
Club actions to get ready for WWCC notifications
Posted by Marney Shepherd on 27 July 2017 02:30 PM

Process Overview:

  1. Club Admins please check if all Tech Members and Club Personnel have been set up with an active relationship with your Club via Club Admin Home> Reports
  1. Please contact your State Association for assistance if your Club has any changes to relationships with Tech Members and Club Personnel.
  1. Please check WWCC information of Tech Members and Club Personnel who have a relationship to your club.
  1. Please add any missing WWCC information to the WWCC Bulk Upload Template.
  1. Please return the WWCC Bulk Upload Template to support@gymnastics.org.au 

 

Detailed Process Information:

  1. Club Admins please check if all Tech Members and Club Personnel have been set up with an active relationship with your Club via GOL>Club Admin Home> Reports
    1. Open GOL>Club Admin Home>Reports
    2. Scroll down page to either the Technical Members or Club Personnel headers.

    3. Click on the down arrow to expand the report.
    4. These reports show all the active Technical Members or Club Personnel who have an active relationship with your club.
    5. Please note a member will be listed multiple times on Club Personnel report if they have multiple relationship types.
    6. Recommend using the Export Button to export report to excel or another file format so that all fields can be seen.

 

  1. Please contact your State Association for assistance if your Club has any changes to relationships with Tech Members and Club Personnel.
    State Associations are responsible for helping Clubs manage their relationship set ups in the database. Please get in contact with your State Association if you need help with:
    • New relationships
    • Removal of relationships
    • Changes to relationships
  1. Please check WWCC information of Tech Members and Club Personnel who have a relationship to your club.
    1. Open GOL>Club Admin Home>Reports
    2. Scroll down page to either the Technical Members or Club Personnel headers.
    3. Click on the down arrow to expand the report.
    4. Recommend exporting your file to excel so you can view the WWCC information.
    5. WWCC information required is:
      • WWCC number
      • WWCC state issued
      • WWCC date issued
      • WWCC Expiry date
  1. Please add any missing WWCC information to the WWCC Bulk Upload Template.
    1. Please use the WWCC Bulk Upload template
    2. Ensure all columns on the template are completed otherwise the record will not be updated.
  1. Please return the WWCC Bulk Upload Template to support@gymnastics.org.au so we can update these records in bulk
    Information we receive via the WWCC Bulk Upload Template will be uploaded into the database 


Attachments 
 
 wwcc bulk upload template.xlsx (9.34 KB)
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