How to check and update Gymsport/Programs and Levels for Participants (athlete codes)

Access the Member Portal
 

 Check you are in the Club record (denoted via the club name then suburb e.g. Club 10 Two - South Melbourne via the top right hand corner. Please note that you must be a Club Administrator for the Club to see this link.


 

Hover your mouse over the My Club(s) menu in the top of the screen to display a dropdown menu and select 'Add or Transfer Participants' from the list


 

When the participants page loads, scroll down to the 'status' dropdown and ensure the status filter is set to blank;

If the participant is currently or previously registered to your Club, you will see them in the table below. You can use the search filter to find a specific participant in the table.

 

To check the participant's Gymsports/Levels quickly, please hover your mouse over the Programs number. If the programs column has a number other than 0, the participant is registered at your club for the current year.



If the number in the Registered Gymsport(s) column is 0 and no Gymsports/Programs are displayed, the member is registered to your club but is not registered to any Gymsports/Programs for the current year.



 

To add, remove or update a Participant's Gymsport/Program and Level (athlete codes), please click on the Edit Program(s) button on their row.




 

A pop up window will appear.  Under the Participation header, you will see Gymsports/Programs and Levels which the Participant is currently registered with your Club.
 

• To update a level in a Gymsport, please click on the dropdown and select the new level from the list.

  

• To remove a Gymsport/Program from a Participant, please click on the remove row button.  Please note that we do require active participants to have at least one Gymsports/Program and Level at all times.

• 

   To add a New Gymsport/Program for a Participant, please:

  • Click on the dropdown list to select a Gymsport/Program from the list.  If you do not see the Gymsport/Program in the list, please ensure your Club has registered for it in the Member Portal> My Club(s)> My Club Programs area.

  • Click on the Add button

  • The Gymsport/Program has been added to the Participation table.  Please click on the Level dropdown list and select a Level for the new Gymsport/Program.

    

To save your changes, please scroll to the bottom of the popup screen and click on the Submit button.


 

You will return to the Add or Transfer a participant page and you can use step 8 to quickly confirm the changes were successful.