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Clubs can check and update Gymsport/Programs and Levels (Athlete Codes) for Participants (athlete codes) by:
 
  1. Accessing the Member Portal
     
  2. Ensuring that you are in the Club record via the top right hand corner links in order to see the My Club(s) link in the top menu.  Please note that you must be a Club Administrator for the Club to see this link.
     
  3. Clicking on My Club(s) in the top menu to display a dropdown menu. 
     
  4. Selecting Add or Transfer a Participant from the dropdown menu
     
  5. Ensure the status filter is set to Active. (this is the default)
     
  6. If the participant is currently registered to your Club, you will see them in the table below. 
     
  7. You can use the search filter to find a specific participant in the table.
     
  8. To check the participant's Gymsports/Levels quickly, please hover your mouse over the Programs number.  If the programs are 0 and no Gymsports/Programs are displayed, the member currently is registered to your Club but is not registered to any Gymsports/Programs currently.
     
  9. To add, remove or update a Participant's Gymsport/Program and Level (athlete codes), please click on the Edit Program(s) button on their row.
     
  10. A pop up window will appear.  Under the Participation header, you will see Gymsports/Programs and Levels which the Participant is currently registered with your Club.
     
  11. To make changes:
     
    • To update a level in a Gymsport, please click on the dropdown and select the new level from the list.
       
    • To remove a Gymsport/Program from a Participant, please click on the remove row button.  Please note that we do require active participants to have at least one Gymsports/Program and Level at all times.
       
    • To add a New Gymsport/Program for a Participant, please:
      • Click on the dropdown list to select a Gymsport/Program from the list.  If you do not see the Gymsport/Program in the list, please ensure your Club has registered for it in the Member Portal> My Club(s)> My Club Programs area.
      • Click on the Add button
      • The Gymsport/Program has been added to the Participation table.  Please click on the Level dropdown list and select a Level for the new Gymsport/Program.
         
  12. To save your changes, please scroll to the bottom of the popup screen and click on the Submit button.
     
  13. You will return to the Add or Transfer a participant page and you can use step 8 to quickly confirm the changes were successful.
 
Need more help?  Please contact us.
Keywords: participant, participants, athlete, athletes, code, coding, gymsport, program, level, gymsports, programs, levels